Coworkers using best productivity apps to run their office operations

Best Productivity Apps to Get Things Done Easily


“Productivity is being able to do things that you were never able to do before.” – Franz Kafka

Read the quote again. And again. Once more. Keep doing it as if your life depends on it. Without using any productivity apps, you’ll manage for a certain amount of time, maybe hours, a whole day, a week? You might even set a record in the world. But then you’ll get tired; there will come a time where your mind and body would require rest. And you won’t be able to go on further.

So, as a thought experiment, how could we come up with a solution to keep on doing it, further and further, without reaching the burnout threshold? And start surpassing our own limits? With something called productivity.

In the words of the Nobel Prize-winning economist, Paul Krugman, Productivity measures how efficiently production inputs, such as labour and capital, are being used in an economy to produce a given level of output.

Now, think of yourself as an economy. There’s a certain level of effort and value being invested in yourself (by yourself) to create the desired output, such as trying to beat procrastination and motivate oneself to write this blog (nope, not me at all).

So, how can one follow the worlds of Franz Kafka and use apps to help them achieve maximum output? Well, as stated before, through productivity apps!

What are Productivity Apps?

Any software application that enables productivity in your life can be considered a productivity app. For example, you have a plethora of tasks to do but very little time. Download any time tracking app and it will create a tentative schedule for you to manage your tasks in the given time!

It’s amazing what technology can do for us. From to-do list apps to note-taking apps, to project and time management apps, any app that allows the user to share the workload and possibly automate it is a productivity app.

What are The Benefits of Productivity Apps?

Nowadays, there exists a pressing need of having higher productivity in life, due to the fast-paced nature of this era. In this fleeting time, the major benefit of using productivity apps is that one doesn’t lag behind.

Tasks that were impossible to handle before can now be accomplished (like managing a team of 50 employees) and much of the workload can be streamlined by employing innovative software solutions in the form of productivity apps.

What Kind of Productivity App Do You Need?

Now that’s the right question! The kind of productivity app you need solely depends on your requirement. Which aspect do you need to make more productive? While you’re answering that question, read on to see the list of best productivity apps we have outlined for you. Maybe you’ll find what you’re looking for!

Best Project Management Apps

1. Trello

Available Platforms: Google Play | App Store

Pricing: Free version | Business Class version $9.99/month per user

Trello is a simple, easy-to-use project management app for collaborative teams. Employing a Kanban-style board layout, it allows users the transparency of workflow and shows who is doing what. The tasks can be assigned to team members and task cards can be dragged to different columns, according to its progress, or however, the columns are distributed.

The key features of Trello are that it is extremely simple and easy to use. It allows the integration of many third-party services to help with organising and managing your tasks, and it makes use of powerful collaboration tools to allow team connectivity.

Furthermore, you can create to-do lists and dashboards, and invite anyone from around the world to work on your tasks. It also allows instant messaging between team members too!

2. Asana

Available Platforms: Google Play | App Store

Pricing: Free version | Premium version from $13.49/ month per person

Asana focuses more on organising and managing team communication, in line with project management. All team emails and correspondence can be organised in one simple app while tracking workflow. Users can create projects, assign tasks, set deadlines, post comments and more. Each member can see who is supposed to do what.

The key features of Asana are that users can create projects and tasks with teams of up to 15 people. The premium version increases this cap and unlocks more organizational tools. Asana has a simplified layout for collaborating with the team and organises all email correspondence in simple threads for team members to follow. It can additionally be used as a project management tool, allowing members to assign tasks and comment feedback.

3. Click Up

Available Platforms: Google Play | App Store

Pricing: Free version | Unlimited version at $9/month per person

Click-up is a one-for-all type team collaboration application that allows users to manage teams effectively. From Kanban-style boards to mind maps, Click-up encompasses a lot of features for users to enjoy. It offers email collaborations, notetaking, analysing processes through visual Gantt charts, time tracking and to-do lists.

The key features of Click-up are that it provides a lot of flexibility and customisation options for managing your workforce on Kanban boards. Furthermore, it can integrate with various other cloud storage, data analysis and processing apps. Additionally, Click-up also provides the feature of making documents, spreadsheets and knowledgebases on the app itself to be shared with the team.

Best Time Tracking Apps

1. Forest

Available Platforms: Google Play | App Store

Pricing: Free | In-app purchases

Forest is an app that helps you focus on your tasks. It is a popular productivity app that helps people tackle their phone addiction and manage their time better. It is meant for those who need an additional visual stimulus to stay focused. When starting on a task, you plant a seed. The seed continues to grow into a tree but would wither away if you leave the app.

It motivates you to focus on your tasks and grow out a whole lush green forest as an incentive. This time-tracking app is best for those who want to minimize their distractions on the phone.

The key features of the Forest app involve a visually stimulating interface that changes as time passes. It further provides coins from growing forests that can be spent virtually. Users can earn credits by not using their cell phones and plant real trees around the world with them.

2. Rescue Time

Available Platforms: Google Play | App Store

Pricing: Free version | Premium version for $9/month or $72/year

Rescue time is a time management productivity app that can measure your focus in a day. It asks for the user work style and meeting schedule to analyse it in comparison to billions of hours spent by other people like the user. The result is a tailored work schedule specifically made to enhance your focus.

From daily focus work goals to smart coaching of time management to focus sessions, this app allows the user to map out their activities of the day and see their productivity for themselves. Furthermore, the app engine understands your time usage and develops daily reports for you to assess where your time is being utilized.

3. Clockify

Available Platforms: Google Play | App Store

Pricing: Free | In-app purchases

Clockify is another time management app that provides users with the function to develop and maintain timesheets for managing teams. Through the app, team attendance and billable hours can be input and work hours across projects can be tracked.

From timesheets to time trackers to calendars, the app gives a lot of functionality in managing the team’s time. It has a simplified dashboard that provides easy visualisation of the time usage and compiles reports for the team. Projects can be added and team members are assigned to them, with their time on the project being tracked to calculate their billable hours and create invoices.

Best Mind Mapping Apps

1. Mind Meister

Available Platforms: Google Play | App Store

Pricing: Free version | Business version at $6.29/month

Mind Meister is a mind mapping tool that allows users to capture, develop and share ideas visually. It gives the features of editing mind maps for brainstorming, note-taking and project planning, among various other creative tasks.

Furthermore, it allows real-time collaboration between team members on mind maps created and shared with the team.

2. LucidChart

Available Platforms: Google Play | App Store

Pricing: Free version | Team account at $6.67/month

Lucidchart is an intelligent diagramming application that brings teams together to make better decisions. This app allows teams to visually plan, organise and manage team decisions for future implementation. Through this data visualisation, teams can optimise their purpose to align to a similar goal through collaboration.

The app also allows high integration with other project management tools, including cloud storage, spreadsheets and word processing software, and team management boards.

3. Microsoft Visio

Available Platforms: Google Play | App Store

Pricing: Plan 1 at $5/month | Plan 2 at $15/month

Microsoft Visio is a data visualisation platform that allows users to input data and collaborate with teams visually in real-time. It has high integration with Microsoft apps and can be used with other project management tools also.

From various diagram representations to different flow charts, users can make use of customised templates for better planning. Microsoft boasts Visio to be the best diagramming app available.

Best Marketing Automation Apps

1. Marketo

Available Platforms: Google Play | App Store

Pricing: Adobe subscription-based

Marketo engage is listed as a product service from Adobe. It is a marketing engagement tool that can radically transform your customer experience management by aligning sales and marketing at every step.

It allows managing customer leads with automated journey flows and CRM integrations. Furthermore, through machine learning and data analytics, users can create personalised content based on buyer behaviour to better target future leads.

Key features involve automated marketing online and lead generation. Inputting campaign details can allow users better analytic opportunities to outline revenue generation and identify gaps in the market to tap into.


Available Platforms: Google Play | App Store

Pricing: Basic at $150/month | Premium at $995/ month is an automated messaging platform for marketers who want more control and flexibility to craft and send data-driven emails, push notifications, and SMS messages. Through the app, you can define market segments and the app automates the processes to create ad audiences from within those segments.

The app holds individual profiles of the audience for the viewing of the user for better insights. Users can also send newsletters and more personalised messages to the audience.

3. HubSpot

Available Platforms: Google Play | App Store

Pricing: Starter version at $45/month | Professional and enterprise version also available

HubSpot is an all-in-one software for marketing. It holds the functionality for managing web content, creating landing pages, managing social media accounts, and measuring the success of results by leads & customers.

Its key features involve a workable free version, an intuitive user interface for convenient usage, and outstanding email integration features.

Best Notes Taking Apps

1. Google Notes

Available Platforms: Google Play | App Store

Pricing: Free

Google notes, one of the simplest note-taking apps that are entirely free. It does what it’s made for, taking notes. And it does it in a very organised and simplistic manner that keeps your notes fully accessible. The plus point is the efficiency of note-taking in the app because of the simple structure.

However, it does not provide text or note formatting options and very limited customisations. But since it is integrated with Google itself, it can be synced with all of your devices and be available at a tap.

2. Fireflies

Available Platforms: Web App

Pricing: Free version | Pro version at $10/month | Business and enterprise version available

Fireflies is an AI Meeting Assistant that automatically records, transcribes, and lets you analyse your voice conversations. Additionally, you can search all your meetings and calls in one central place.

Rather than scribbling down notes and trying to organise them, with Fireflies, you can simply record the whole audio conversation with the help of their AI meeting bot, Fred. is integrated with chrome and other applications for better ease of access.

2. Ever Note

Available Platforms: Google Play | App Store

Pricing: Free | Personal version at $7.99/month | Professional version at $9.99/month

An alternative to Google notes, Evernote is an advanced note-taking app that allows greater functionality. Users can take and upload notes, pictures, audio and video snippets and organize them into cloud notebooks that can be synced across different devices.

Although it is not free like Google notes, it provides much more to do with your notes than does Google notes, like collaboration with the team through notes, transforming notes into to-do lists and organising them as per priority.

To-Do List Apps

1. Todoist

Available Platforms: Google Play | App Store

Pricing: Free version | Pro version at $3/month | Business version at $5/month

Todoist is one of the best to-do list apps available in the market. It works on all your devices, tracks your productivity, helps you organise your life and provides you with an analysis of it. You can collaborate with up to 5 people per project and manage up to 80 projects.

This makes it very efficient task management and to-do list app that gives flexibility in how you can organise and manage your tasks. It can be integrated with other project management apps and cloud storage to allow greater accessibility.

2. TickTick

Available Platforms: Google Play | App Store

Pricing: Free version | Premium version at $27.99/year

Tick Tick is another to-do list app that additionally provides the function of convenient note-taking of tasks either through voice input or emails. It focuses additionally on creating tasks and setting time stamps on them to parse them into automated reminders.

Having the Tick Tick app on your phone can help you organise tasks easily and work on them according to their priority. It helps in getting your tasks done by creating scheduled reminders and more to prompt you to achieve completion.

Furthermore, you can integrate it with calendars to make monthly or weekly schedules and collaborate with others on tasks. It also offers smarter filters for more clarity in organising your tasks and also has a focus mode that gives white noise for better attention to tasks.

3. Google Task

Available Platforms: Google Play | App Store

Pricing: Free version | In-app purchases

Google Tasks is a simple to-do list app with additional features of managing lists, subtasks, and mobile notifications. It has the basics you need to stay productive and keep track of the most important things you need to do.

It is heavily integrated with Google’s Gmail app and allows you to map out your tasks from your emails as well as Google Calendar. The Google integration provides a seamless user experience and allows convenience in organising your tasks.

Best Cloud Storage Apps

1. iDrive

Available Platforms: Google Play | App Store

Pricing: Free version | Team and business version at $74.62/year

IDrive is an online web-hosted cloud storage app. It allows multiple device backups, online file syncing, snapshots and versioning of data for analysis, data protection, archiving and device clone backups. The transfer of data is promised at very fast speeds, which is an essential component of cloud storage apps.

2. Dropbox

Available Platforms: Google Play | App Store

Pricing: Free version | Plus version for personal use at $9.99/month

Dropbox is another cloud-based storage service that gives you secure access to all your files. Collaborate with friends, family, and co-workers from any device. You can keep all your files securely stored, up to date, and accessible from any device. Furthermore, you can manage tasks, track file updates, and stay in sync with your teams and clients.

3. Google Drive

Available Platforms: Google Play | App Store

Pricing: Free version with 15GB space | $1.99/month for 100GB

Google Drive is one of the most generous cloud storage apps available. In addition to 15GB free storage, it also lets you create, edit, store, and collaborate on documents with ease. Furthermore, you can edit and manage storage and files in real-time with team members.


So, figure out where you need to be more productive? Productivity apps can drastically increase efficiency in whichever aspect of life you need. The apps outlined above can provide you with creative means to be more productive. If you’re working from home and need to boost your productivity, you can give this blog a read too!


Do productivity apps work?

Productivity apps definitely help people avoid burnout by becoming more efficient, more organized, and faster at their work. They can also help them take control of their time so that they feel more empowered to set aside time for rest and recreation.

How can an app improve productivity?

Productivity means having efficiency in the tasks you do. Apps are software solutions that can bring this efficiency in our tasks. They basically do most of the heavy lifting for us, like organising a jumble of tasks into to-do lists; writing and storing notes from voice input; managing a large team under one communication channel etc. Furthermore, they help us organise our thoughts, brainstorm visually for better clarity, and manage our tasks and time efficiently.

Why do we need productivity?

In today’s fast-paced age, time wastage is a huge loss. Productivity is necessary to cope up with the load of tasks and responsibilities we face. Through productivity, we can expect to maximize our performance while encountering as little loss as possible. This allows us to manage our life to the best of our capabilities and enjoy time rather than tediously working.

You may also like

Post A Comment

Your email address will not be published.