Coworkers using best productivity apps to run their office operations

28 Best Productivity Apps to Get Things Done Easily


“Productivity is being able to do things that you were never able to do before.” – Franz Kafka

Reread the quote. And again. Once more. Keep doing it as if your life depends on it. Without using any productivity apps, you’ll manage for a certain amount of time, maybe hours, a whole day, a week? You might even set a record in the world. But then you’ll get tired; there will come a time when your mind and body would require rest. And you won’t be able to go on further.

So, as a thought experiment, how could we develop a solution to keep on doing it, further and further, without reaching the burnout threshold? And start surpassing our own limits? With something called productivity.

In the words of the Nobel Prize-winning economist Paul Krugman, Productivity measures how efficiently production inputs, such as labour and capital, are being used in an economy to produce a given output level.

Now, think of yourself as an economy. There’s a certain level of effort and value being invested in yourself (by yourself) to create the desired output, such as trying to beat procrastination and motivate oneself to write this blog (nope, not me at all).

So, how can one follow the worlds of Franz Kafka and use apps to help them achieve maximum output? Well, as stated before, through productivity apps!

What are Productivity Apps?

Any software application that enables productivity in your life can be considered a productivity app. For example, you have many tasks to do but very little time. Download any time tracking app, and it will create a tentative schedule for you to manage your tasks in the given time!

It’s incredible what technology can do for us. From to-do list apps to note-taking apps to project and time management apps, any app that allows the user to share the workload and possibly automate it is a productivity app.

What are The Benefits of Productivity Apps?

Nowadays, there exists a pressing need of having higher productivity in life due to the fast-paced nature of this era. The major benefit of using productivity apps is that one doesn’t lag behind in this fleeting time.

Tasks that were impossible to handle before can now be accomplished (like managing a team of 50 employees). Much of the workload can be streamlined by employing innovative software solutions in productivity apps.

What Kind of Productivity App Do You Need?

Now that’s the right question! The kind of productivity app you need solely depends on your requirement. Which aspect do you need to make more productive? While you’re answering that question, read on to see the list of best productivity apps we have outlined for you. Maybe you’ll find what you’re looking for!

Best Project Management Apps

1. Trello

Available Platforms: Google Play | App Store

Pricing: Free version | Business Class version $9.99/month per user

Trello is a simple, easy-to-use project management app for collaborative teams. A Kanban-style board layout allows users transparency and shows who is doing what. The tasks can be assigned to team members, and task cards can be dragged to different columns according to their progress, or however, the columns are distributed.

The key features of Trello are that it is extremely simple and easy to use. It allows the integration of many third-party services to help organise and manage your tasks, and it uses powerful collaboration tools to enable team connectivity.

Furthermore, you can create to-do lists and dashboards and invite anyone from around the world to work on your tasks. It also allows instant messaging between team members too!

2. Asana

Available Platforms: Google Play | App Store

Pricing: Free version | Premium version from $13.49/ month per person

Asana focuses more on organising and managing team communication, in line with project management. All team emails and correspondence can be arranged in a straightforward app while tracking workflow. Users can create projects, assign tasks, set deadlines, post comments and more. Each member can see who is supposed to do what.

The key features of Asana are that users can create projects and tasks with teams of up to 15 people. The premium version increases this cap and unlocks more organizational tools. Asana has a simplified layout for collaborating with the team and organises all email correspondence in simple threads for team members to follow. It can additionally be used as a project management tool, allowing members to assign tasks and comment feedback.

3. Click Up

Available Platforms: Google Play | App Store

Pricing: Free version | Unlimited version at $9/month per person

Click-up is a one-for-all type team collaboration application that allows users to manage teams effectively. From Kanban-style boards to mind maps, Click-up encompasses many features for users to enjoy. It offers email collaborations, note-taking, analysing processes through visual Gantt charts, time tracking and to-do lists.

The key features of Click-up are that it provides a lot of flexibility and customisation options for managing your workforce on Kanban boards. Furthermore, it can integrate with other cloud storage, data analysis and processing apps. Additionally, Click-up also provides the feature of making documents, spreadsheets and knowledgebases on the app itself to be shared with the team.

4. Hive

One of the top-rated Apps used across the UK is Hive. This award-winning app puts your home in your hand by making usage of home appliances incredibly easy and giving you more time for things you love.

With this app, you can switch the heating on and off and set a perfect temperature for your room during winters. Moreover, with this app, you can also set schedules for hot and cold water and even hit the boost button to override your schedule.

Hive is also incorporating itself with the latest technology like EV charging to cleverly sync with your energy tariff so that you can get accurate updates in real-time. With the hive app, you can also control your charging anywhere anytime without even personally spending too much time on them.

The best part of the app is its security model. Set your security mode and capture everything from your hallway to your garden with this app. You can also check in from anywhere and set notifications when there is an unusual activity within your boundaries.

In a nutshell, from controlling your lights to keeping track of what is happening in your home, this productivity app is another good pick when it comes to the best productivity apps for you.

Best Time Tracking Apps

1. Forest

Available Platforms: Google Play | App Store

Pricing: Free | In-app purchases

Forest is an app that helps you focus on your tasks. It is a popular productivity app that helps people tackle their phone addiction and manage their time better. It is meant for those who need an additional visual stimulus to stay focused. When starting on a task, you plant a seed. The seed grows into a tree but would wither away if you leave the app.

It motivates you to focus on your tasks and grow a whole lush green forest as an incentive. This time-tracking app is best for those who want to minimize their distractions on the phone.

The key features of the Forest app involve a visually stimulating interface that changes as time passes. It further provides coins from growing forests that can be spent virtually. Users can earn credits by not using their cell phones and planting real trees around the world with them.

2. Rescue Time

Available Platforms: Google Play | App Store

Pricing: Free version | Premium version for $9/month or $72/year

Rescue time is a time management productivity app that can measure your focus in a day. It asks for the user work style and meeting schedule to analyse it compared to billions of hours spent by other people like the user. The result is a tailored work schedule specifically made to enhance your focus.

From daily focus work goals to innovative coaching of time management to focus sessions, this app allows the user to map out their activities of the day and see their productivity for themselves. Furthermore, the app engine understands your time usage and develops daily reports to assess where your time is being utilized.

3. Clockify

Available Platforms: Google Play | App Store

Pricing: Free | In-app purchases

Clockify is another time management app that allows users to develop and maintain timesheets for managing teams. Team attendance and billable hours can be input through the app, and work hours across projects can be tracked.

From timesheets to time trackers to calendars, the app gives a lot of functionality in managing the team’s time. It has a simplified dashboard that provides easy visualisation of the time usage and compiles reports for the team. Projects can be added, and team members are assigned to them, with their time on the project being tracked to calculate their billable hours and create invoices.

4. Toggl

Save time and money with the time trackers most trusted app – Toggl. This is an incredible productivity app because with a toggling at the end of the day you can tell how much time you spend on each area of your life.

Track, plan, and deliver your work on time without any burnout with Toggl and increase your profitability by at least 20% with this app. Whether you use Trello, Slack, Asana, Jira, or any other productivity app, you can fill all your needs with Toggle with the help of automated reminders.

You can also add the Toggl extension on Google Chrome by getting their extension from their main page. Toggl extension is an open-source extension and will become a part of your web browser in no time.

In simple terms, Toggl Track is the ultimate online timer to track your work, time online and monitor your activities offline. Use Toggl to see the benefits for yourself and become a part of the 3 million Toggl family

5. Engross

Inspired by Francesco Cirillo’s Pomodoro technique, Engross is an easy-to-use app that helps you improve focus and finish your work better. We all know that time management is the major factor when it comes to our work or study life and therefore, with the unique technique of Engross you can manage tasks more efficiently than ever.

Engross can help you accomplish your tasks faster and save more time for yourself. The app itself is filled with a lot of features like Pomodoro Stopwatch, statistical analysis, planning calendar, and setting up reminders of your important tasks.

Furthermore, with its minimalistic design, you can complete all your apps without much hassle and attack labels on everything you do. Be more productive this year, and switch to Engross for an efficient and organized work/study life.

The app is available for both Android and iOS users so take your time out downloading the app and unlock a convenient way towards your daily tasks

6. Everhour

Are you looking for a powerful time tracking software that provides you hassle-free integration? If yes, then we have the right application for you. With Everhour, get an easy-to-easy time tracker and know the time you spent on tasks, hours of work, and breaks for each employee.

Over 3000 businesses from all over the world are using Everhour daily. Estimate tasks set a budget and built reports all inside one project management tool – Everhour. This means without Everhour, you won’t be able to accurately track the hours associated with each project you are working on as a company.

The report presented by Everhour are easily customizable and help you extract the right data that you need. In simple terms, Everhour is a great tool to monitor your time tracking needs.

Best Mind Mapping Apps

1. Mind Meister

Available Platforms: Google Play | App Store

Pricing: Free version | Business version at $6.29/month

When it comes to training your mind, MindMeister is the only app you will ever need. Whether you are sitting in your classroom, bedroom, or presentation hall, MindMeister can help you generate new ideas and organize your work.

This application is also in the form of a browser-based extension and has won several awards for being a boost for creativity. The basic version of MindMeister is free but after one month, you’ll need to renew your subscription.

Visualize your ideas, manage your tasks, and share them with the world. Create unlimited subtopics and explore how your thoughts are going to proceed in a digital atmosphere. Add context topics with attachments, embedded media, and more with MindMeister.

Simply, with MindMeister, you can do brainstorming, collaborate creatively free, and create epic mind maps in a go.

2. LucidChart

Available Platforms: Google Play | App Store

Pricing: Free version | Team account at $6.67/month

Lucidchart is an intelligent diagramming application that brings teams together to make better decisions. This app allows couples to visually plan, organise and manage team decisions for future implementation. Through this data visualisation, teams can optimise their purpose to align to a similar goal through collaboration.

The app also integrates with other project management tools, including cloud storage, spreadsheets and word processing software, and team management boards.

3. Microsoft Visio

Available Platforms: Google Play | App Store

Pricing: Plan 1 at $5/month | Plan 2 at $15/month

Microsoft Visio is a data visualisation platform that allows users to input data and collaborate with teams visually in real-time. It has high integration with Microsoft apps and can also be used with other project management tools.

From various diagram representations to different flow charts, users can use customised templates for better planning. Microsoft boasts Visio to be the best diagramming app available.

Best Marketing Automation Apps

1. Marketo

Available Platforms: Google Play | App Store

Pricing: Adobe subscription-based

Marketo engage is listed as a product service from Adobe. It is a marketing engagement tool that can radically transform your customer experience management by aligning sales and marketing at every step.

It allows managing customer leads with automated journey flows and CRM integrations. Furthermore, through machine learning and data analytics, users can create personalised content based on buyer behaviour to better target future leads.

Key features involve automated marketing online and lead generation. Inputting campaign details can allow users better analytic opportunities to outline revenue generation and identify gaps in the market to tap into.


Available Platforms: Google Play | App Store

Pricing: Basic at $150/month | Premium at $995/ month is an automated messaging platform for marketers who want more control and flexibility to craft and send data-driven emails, push notifications, and SMS messages. You can define market segments through the app, and the app automates the processes to create ad audiences from within those segments.

The app holds individual profiles of the audience for viewing the user for better insights. Users can also send newsletters and more personalised messages to the audience.

3. HubSpot

Available Platforms: Google Play | App Store

Pricing: Starter version at $45/month | Professional and enterprise version also available

HubSpot is an all-in-one software for marketing. It holds the functionality for managing web content, creating landing pages, managing social media accounts, and measuring the success of results by leads & customers.

Its key features involve a workable free version, an intuitive user interface for convenient usage, and outstanding email integration features.

Best Notes Taking Apps

1. Google Notes

Available Platforms: Google Play | App Store

Pricing: Free

Google notes are one of the simplest note-taking apps that are entirely free. It does what it’s made for, taking notes. And it does it in a very organised and simplistic manner that keeps your notes fully accessible. The plus point is the app’s efficiency in note-taking because of the simple structure.

However, it does not provide text or note formatting options and limited customisations. But since it is integrated with Google itself, it can be synced with all of your devices and be available at a tap.

2. Fireflies

Available Platforms: Web App

Pricing: Free version | Pro version at $10/month | Business and enterprise version available

Fireflies is an AI Meeting Assistant that automatically records, transcribes, and lets you analyse your voice conversations. Additionally, you can search all your meetings and calls in one central place.

Rather than scribbling down notes and trying to organise them with Fireflies, you can simply record the whole audio conversation with the help of their AI meeting bot, Fred. is integrated with chrome and other applications for better ease of access.

2. Ever Note

Available Platforms: Google Play | App Store

Pricing: Free | Personal version at $7.99/month | Professional version at $9.99/month

An alternative to Google notes, Evernote is an advanced note-taking app that allows greater functionality. Users can take and upload notes, pictures, audio and video snippets and organize them into cloud notebooks that can be synced across different devices.

Although it is not free like Google notes, it provides much more to do with your notes than does Google notes, like collaboration with the team through notes, transforming notes into to-do lists and organising them as per priority.

To-Do List Apps

1. Todoist

Available Platforms: Google Play | App Store

Pricing: Free version | Pro version at $3/month | Business version at $5/month

Todoist is one of the best to-do list apps available in the market. It works on all your devices, tracks your productivity, helps you organise your life and provides you with an analysis of it. You can collaborate with 5 people per project and manage up to 80 projects.

This makes it very efficient task management and to-do list app that gives flexibility in organising and managing tasks. It can be integrated with other project management apps and cloud storage to allow greater accessibility.

2. TickTick

Available Platforms: Google Play | App Store

Pricing: Free version | Premium version at $27.99/year

Tick Tick is another to-do list app that additionally provides the function of convenient note-taking of tasks either through voice input or emails. It focuses on creating jobs and setting timestamps to parse them into automated reminders.

The Tick Tick app on your phone can help you organise tasks easily and work on them according to their priority. It helps get your tasks done by creating scheduled reminders and more to prompt you to achieve completion.

Furthermore, you can integrate it with calendars to make monthly or weekly schedules and collaborate on tasks. It also offers smarter filters for more clarity in organising your tasks and also has a focus mode that gives white noise for better attention to tasks.

3. Google Task

Available Platforms: Google Play | App Store

Pricing: Free version | In-app purchases

Google Tasks is a simple to-do list app with additional managing lists, subtasks, and mobile notifications. It has the basics to stay productive and keep track of the most important things you need to do.

It is heavily integrated with Google’s Gmail app and allows you to map out your tasks from your emails and Google Calendar. The Google integration provides a seamless user experience and convenience in organising your tasks.

Best Cloud Storage Apps

1. iDrive

Available Platforms: Google Play | App Store

Pricing: Free version | Team and business version at $74.62/year

IDrive is an online web-hosted cloud storage app. It allows multiple device backups, online file syncing, snapshots and versioning of data for analysis, data protection, archiving and device clone backups. Data transfer is promised at very fast speeds, which is an essential component of cloud storage apps.

2. Dropbox

Available Platforms: Google Play | App Store

Pricing: Free version | Plus version for personal use at $9.99/month

Dropbox is another cloud-based storage service that gives you secure access to all your files. Collaborate with friends, family, and co-workers from any device. You can keep all your files securely stored, up to date, and accessible from any device. Furthermore, you can manage tasks, track file updates, and stay in sync with your teams and clients.

3. Google Drive

Available Platforms: Google Play | App Store

Pricing: Free version with 15GB space | $1.99/month for 100GB

Google Drive is one of the most generous cloud storage apps available. In addition to 15GB free storage, it also lets you create, edit, store, and collaborate on documents with ease. Furthermore, you can edit and manage storage and files in real-time with team members.

Best Communication Apps:

1. Talk Home App

Connect with your friends and family in over 240+ destinations with Talk Home App. Talk Home is the most affordable and unique way to make cheap international calls worldwide starting at just 1p/min.

Use the best networking app to stay in touch with your family and friends abroad while enjoying the-ups and best high-quality calls. With this app, you can make free Wi-Fi calls and send international Top. Even if your loved ones are miles apart, with Talk Home App they are only seconds away.

The best feature about this is its ability to get you connected over local lines without the need for the internet. Over 1 billion calls have been made with this network and the number is rapidly rising.

Enjoy worldwide network coverage with Talk Home App and get the best calling experience – only with Talk Home App. Stay connected with your loved ones at all hours and download the Talk Home App for free. To get the latest deals and offers from Talk Home, feel free the check out their website.

2. WeChat

Connecting over a billion people with calls, chats, and more, WeChat is more than a messaging and social media app. Today, this app has become a lifestyle for millions of people worldwide. Share your favorite moments of life and enjoy mobile payments with WeChat.

Whether is messaging friends with a text, photo, voice, video or even live location, the app is readily available to cater to all these needs. Moreover, there are thousands of animated stickers and fun filters available on it to make your work a fun activity.

The app is also localized in over 18 different languages and can even translate your friend’s messages and moments post. By giving you the highest level of control over your privacy, WeChat is another best productive app to fulfil all your communication needs.

3. Skype

Lastly, the famous networking app Skype allows its users to connect with free video calls worldwide. Preserving the connections that matter the most, Skype-like other apps have faced unprecedented challenges in the previous year and still turned out to the be industry’s best app when it comes to communication.

With Skype, you can get unique high-quality background images. This feature is an exclusive feature offered by Skype that helps you conduct professional video calls with beautiful scenery in the background.

Simply, Skype is one of the most reliable, super-modern apps that is making it easier for people of different ethnicities to communicate and share their opinions. Don’t hesitate, and try Skype now for business, personal, and cross-border communication needs


So, figure out where you need to be more productive? Productivity apps can drastically increase efficiency in whichever aspect of life you need. The apps outlined above can give you creative means to be more effective. If you’re working from home and need to boost your productivity, you can also give this blog a read!


Do Productivity Apps Work?

Productivity apps definitely help people avoid burnout by becoming more efficient, more organized, and faster at their work. They can also help them take control of their time to feel more empowered to set aside time for rest and recreation.

How Can An App Improve Productivity?

Productivity means having efficiency in the tasks you do. Apps are software solutions that can bring this efficiency to our tasks. They basically do most of the heavy lifting for us, like organising a jumble of tasks into to-do lists; writing and storing notes from voice input; managing a large team under one communication channel etc. Furthermore, they help us organise our thoughts, brainstorm visually for better clarity, and efficiently manage our tasks and time.

Why Do We Need Productivity?

In today’s fast-paced age, time wastage is a huge loss. Productivity is necessary to cope with the tasks and responsibilities we face. We can expect to maximize our performance through productivity while encountering as little loss as possible. This allows us to manage our lives to the best of our capabilities and enjoy time rather than working tediously.

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